Email encryption involves encrypting, or disguising, the content of email messages in order to protect potentially sensitive information from being read by anyone other than intended recipients. Email encryption often includes authentication.
Email is a vulnerable medium, particularly when emails are sent over unsecured, or public, Wi-Fi networks. Even emails sent within a secure company network can be intercepted by other users, including your login credentials. Encryption renders the content of your emails unreadable as they travel from origin to destination, so even if someone intercepts your messages, they can’t interpret the content.
Our email encryption includes:
Includes HIPAA compliance-based templates
Includes pre-built rules to determine which emails contain Protected Health Information (PHI) and need to be encrypted.
Using the templates, Email Encryption subscribers are able to select from among a pre-built list of rules to determine which emails contact protected health information (PHI) and need to be encrypted.
The HIPAA templates include pre-determined compliancy code sets, keywords, and policies built from the most current industry information, including:
- Current Procedural Terminology (CPT) – American Medical Association’s CPT® codes and their descriptions are the most common form of communicating a health-related service
- International Classification of Diseases (ICD) – The most common form of communicating a disease or condition. Both 9th and 10th Clinical Modifications are included (ICD 9/10 CM)
- Health Care Common Procedure Coding System (HCPCS) – The common form of communicating ancillary services and supplies that are billed to third party insurers
- National Drug Codes (NDC) – the common codes for medications that are prescribed or ordered. The Food and Drug Administration (FDA) and Centers for Medicare and Medicaid Services (CMS) mandate the format for NDC codes
- Claims Adjustment Reason Codes and Remark Codes (CARC/RARC) – the most common standards used by health insurers to describe a payment made for a service line that has been submitted on a claim
- Inpatient Fee For Service Codes (FFS) – These codes are used to designate inpatient fees incurred by a patient
- National Provider Identifier (NPI) – NPI is a unique 10-digit code number that the CMS issues to registered healthcare providers in the US and is used by payers such as insurance companies to issue payment to the provider
- US Social Security Numbers – Social Security Numbers have become a de facto form of national identification and historically used in health care related activities for ID purposes
- Protected Health Information (PHI) – Keywords indicating a likely inclusion of some PHI
The templates are updated quarterly to ensure the most up-to-date HIPAA information is included.
The HIPAA templates are only available from Intermedia. They are included at no additional charge with our policy-based Email Encryption service.
Facilitate compliance measures
Easily define and enable email policies to reduce the risk of data loss and facilitate regulatory compliance measures such as HIPAA, SOX, GLBA, California’s Security Breach Notification Act, the Massachusetts Encryption Law, and many other regulations.
Prevent leakage of sensitive information
Monitor email content, identify confidential info that leaves your company and track where it is distributed.
As a critical piece of your company’s overall privacy strategy, Email Encryption helps you to monitor email content, identify confidential information that’s leaving your company and track where it is being distributed.
This is a powerful compliance tool for organizations in the health care, legal and finance industries or operating in states with privacy protection laws.
User-based Email Encryption
Allows individual employees to select which emails they’d like to encrypt.
User Based Email Encryption service enables users to send emails with end-to-end encryption, so important documents such as contracts or company plans can now be safely sent via email.
Email Encryption on a per-user basis pricing
|Policy-Based||$2.50 per mailbox/per month|
|User-Based||$7.99 per user/per month|